Indirect Representation
What is Indirect Representation?
Indirect Representation is a form of customs representation in which the customs agent lodges the declaration in their own name on behalf of the principal. The agent becomes the declarant, while the principal remains the interested party. Both share responsibility for customs obligations, providing a clear framework that ensures compliance with EU customs law.
Why Businesses Choose Indirect Representation
Indirect Representation is particularly relevant for companies not established in the EU that need to import or export goods without creating a local entity. By using this service, businesses benefit from:
- Compliance with EU customs requirements
- Reduced risk of delays, penalties, or mis-declarations
- Professional handling of classification, valuation, and origin procedures
- A local presence to act as declarant before EU customs authorities
This approach simplifies access to the EU market, minimises administrative burdens, and ensures declarations are managed with expertise and accuracy.
Our Process for Indirect Representation
Our Indirect Representation service follows a structured process designed for compliance and efficiency:
1. Mandate Agreement
A formal mandate authorises us to act in our own name but on your behalf, as required under the Union Customs Code.
2. Customs Declaration Preparation
Documentation is reviewed and prepared, including product classification, valuation, origin, invoices, and transport records.
3. Submission to Customs Authorities
We lodge the declaration with EU authorities, acting as the declarant and ensuring full regulatory compliance.
4. Communication and Follow-Up
We manage communication with customs, including responses to queries, additional documentation requests, and clearance updates.
5. Post-Clearance Support
Records are maintained, and support is provided for audits or checks to ensure continued compliance.
Responsibilities and Liabilities
As your indirect representative, we assume the role of declarant. Liability for customs debts is shared with you as the principal. You remain responsible for providing accurate information and documentation, while we ensure declarations are submitted in accordance with EU legislation.
When is an Indirect Representative Required?
An indirect representative is required if:
- A business is not established in the EU but needs to import goods
- There is no intention to establish a legal entity or register for VAT in the EU
- A customs agent with a local presence is needed to act as declarant
- Expert support is required for managing customs duties, VAT, and compliance risks
By acting as declarant, we provide non-EU companies with a compliant solution for importing into the European Union. Our service ensures accurate management of customs formalities while allowing your business to focus on trade.
For more information on Indirect Representation, contact us using the form below.
